Visiting Scholars Request Guidance

***Updated August 27, 2021

Description

As part of the numerous health and safety precaution efforts undertaken by Syracuse University since the onset of the COVID-19 pandemic, University researchers and administrators seeking to host a visiting scholar must complete a Visiting Scholar Request. Visiting scholars are those who are coming to the Syracuse University campus for the purpose of long-term academic research and scholarship, and who will remain on campus for longer than one week.

Before completing the request process, hosts and their scholars must review the regularly updated guidance provided by the CDC regarding domestic travel or international travel during COVID-19, and review the University’s Frequently Asked Questions for COVID-19 vaccination policy and health guidance, including on-campus masking requirements in accordance with the University’s COVID Alert Framework.

Request Process

STEP 1. REQUEST: You may access the Visiting Scholar Request on the Syracuse University Application Portal. The request should be completed by the host or by a departmental administrator for the host (referred to below as the applicant). The host may be a faculty member, department chair, center or institute director, or another type of academic administrator. The request must detail the following:

  • host name, title, department, email
  • email of department chair or director, email of associate dean for research
  • visitor name, location traveling from, email, cell phone telephone number, and local contact number (if known)
  • mode of travel to Syracuse University
  • duration of stay
  • anticipated arrival date
  • location where the visitor will quarantine, if applicable for international travel
  • a brief description of the purpose of the visit
  • a description of campus facilities to be accessed during the visitor’s stay – including buildings, room numbers, equipment
  • indication that the visitor has received their World Health Organization (WHO) approved COVID-19 vaccination or will be requesting a medical or religious exemption

Any potential host with questions about whether a particular scholar’s visit will be allowed should confer first with their department chair and associate dean for research (ADR), or relevant academic unit leadership. Once discussed with unit leadership, please complete this request. Requests will be routed electronically to the appropriate chair or director, the ADR, and the Vice President for Research (VPR) for review.

Approval Process

STEP 2. PREPARATION FOR SCHOLAR: After preliminary review, a conditional approval will be sent to the applicant and the chair or director with instructions to prepare for the scholar. This process must include securing an SUID and NetID for the visiting scholar and will include involvement of the college or unit IT and/or FAST Coordinator, and the Center for International Services if the scholar is international.

STEP 3. ATTESTATION COMPLETION: The applicant must provide the visiting scholar with their new institutional credentials and instructions to activate their NetID first, then to complete the University’s COVID-19 Vaccine Status Attestation Questionnaire. The attestation can only be accessed once the scholar’s NetID has been activated.

STEP 4. CREDENTIAL REPORTING: Once the conditional approval is received, the applicant will also receive a request to complete the “Visiting Scholar Credential Report” by providing the SUID of the visiting scholar and the host. This information will be used by Human Resources to track and report completion of the COVID-19 Attestation by the scholar. Step 4 may be completed before, after, or at the same time as step 3.

The applicant and department chair or director will be notified by the Office of Research when the visiting scholar is cleared to come to campus, and if the scholar has mask-wearing or testing requirements.

For questions regarding the Visiting Scholar Request process, please contact Christina Leigh Docteur cdocteur@syr.edu.